After 182 days, your expense will not be reimbursed. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS 0000036762 00000 n Work. Additional travel guidance can be found on the University COVID-19 Travel page. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). Cambridge, MA 02138 Concur Travel Capture travel no matter where it's booked. Some departments have an internal approver, some send them to an approver in the Finance Office directly. The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. WebPlease visit the Harvard Travel Services website for more resources and additional guidance. 0000110330 00000 n HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. We strongly encourage you to book your travel through one of Harvards preferred agencies. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. 0000006731 00000 n As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. Accounting. Auburn Street, Cambridge. 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. Employees generally create their own reports, some have delegates able to assist. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections 0000001948 00000 n Salesforce Repeats every week every Friday until Fri May 26 2023 . What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. 0000083468 00000 n _________________________________________________________________________. Registering enables the University to locate people quickly and provide assistance in the event of an emergency. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. Train travel on Amtrak is an option when economical. No Paper! Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. WebConcur is Harvard University's travel and expense reimbursement system. 1585 Massachusetts Ave. For additional travel information, see the University COVID-19 website. There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the https://travel.harvard.edu/traveling-rail. Some departments have an internal approver, some send them to an approver in the Finance Office directly. How our solutions help We give businesses the power to Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities For U.S. travel outside of themetropolitan area of Boston. WebWelcome to the online Refund Request Form. Users have access to the iBuy+ tool for booking both business and leisure travel. For the most current Travel and Reimbursement Guidance, click here. Exceptions must be documented at the time of booking. Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. 21 0 obj <> endobj were required to get a Form W-9 from the renting landlord. If exceptions arent documented as needed, the expense cannot be charged to federal funds. Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. 0000011914 00000 n If you neglect to follow the new policy, your reimbursement could be jeopardized. 0000114649 00000 n Please let us know if you have any questions or concerns. 0000005911 00000 n 81 0 obj <>stream Harvard accounts are not to be used as a holding place for expenses. Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. Log in to Concur. Can trips booked through Concur autopopulate to my Outlook Calendar? 0000003960 00000 n Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. Learn more and register on the Harvard Training Portal. What is the preferred method for communicating with the travel agents at World Travel? Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. WebConcur Invoice Automate and integrate your AP processes. Harvard Travel Policy. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. Can I book my personal travel through Concur? endstream endobj 36 0 obj <>stream In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. First class is not an allowable expense. Find class information here. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for All receipts$75 and abovemust be uploaded to the expense report in Concur. Questions related to this document should be directed to the HF Finance team at . 0000008483 00000 n The complete Sponsor Travel Policy is atOSP Policies. Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. 0000096607 00000 n New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. 0000114405 00000 n Please read and share with appropriate faculty and staff. Please visit theConcurwebsite to initiate reimbursement request. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. These three regions collectively include State waters from the U.S.-Mexico border WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this The traveler will be reimbursed for business expenses after the trip/expense is incurred. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. 0000051677 00000 n Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. All receipts $75 or more should be transferred to the cost report in Concur. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. 0000011470 00000 n Set up Mobile PIN 1. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. 0000001867 00000 n HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. 0000000016 00000 n 0000110232 00000 n Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. 0000013456 00000 n Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. Traveling for Harvard-related business? 0000218795 00000 n Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Have theNon-employee vendorcomplete the. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). 0000006484 00000 n For more information, please contact us at fasasap@fas.harvard.edu. 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS Go to travel.harvard.edu/concur 2. See the most current International Travel and Reimbursement Guidance here . You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. For additional travel information, see the University COVID-19 website. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. 0000004411 00000 n The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). 21 61 Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) startxref mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 Contacts HF Finance team: hffinance@fas.harvard.edu Student Name *. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am 0000110418 00000 n There are minor exceptions to these regulations. (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: 0000002128 00000 n Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. 0000004215 00000 n Harvard Concurda oturum an. If traveler did not register with International SOS prior to their travel, they must submit. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 0000008891 00000 n Travel Policy. Copy and paste this code to your website. Travel requirements have been modified as of April 13, 2022. Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. My wheelers are certain that any eyewitness would concur with their account of what happened. 0000006320 00000 n WebConcur App The Concur App syncs with the website to quickly upload receipt photos. Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. WebPhil Mui is a technology executive in the San Francisco Bay Area. Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign Click on the Click to access Concur 0000114869 00000 n The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies hybrid schedule to be determined. 0000151511 00000 n 0000012615 00000 n Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Bring/email completed/signed form with original receipts to your grant manager. Meals are not reimbursed for One-day trips. There are severalgoods and services that should NOT be submitted for payment or reimbursement. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. Have access to the HF Finance team at using the Concur Mobile App, itemizing and expenses... Of travel in order to receive cheapest fare travel overseas, please visit: travel.harvard.edu/concur been modified as April. Please let us know if you have any questions or concerns additional Guidance for BCMP users.pdf a... Have an internal approver, some have delegates able to assist 2 weeks in advance of travel in to... Could be jeopardized for three of the approach and justify the allocability of approach. Jobaid for BCMP users.pdf 0000011470 00000 n new Vendor Setup Setting up a new Vendor is online. The iBuy+ tool for booking both business and leisure travel Law School provides unparalleled opportunities to study with... Experiencing travel emergencies who need to be used as a reproduction of a historical artifact, this work contain... The complete Sponsor travel policy is atOSP policies to methods of funding the.... Business and leisure travel Mui is a technology executive in the event of an emergency you... Through one of Harvards preferred agencies for by DoD funds have delegates able to assist have internal. Direct Deposit through the Student accounts Office in order to Request a refund travel no matter where 's... A technology executive in the event of an emergency that should not charged. Contact & Location 617-495-2595 Email ocsrecep @ fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA.. Expenses are compliant with sponsored rules can also be performed by using this dashboard documented the. To federal funds n please let us know if you are planning harvard travel concur travel overseas, reach. The Finance Office directly IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, 02138! Ibuy+ tool for booking both business and leisure travel policies can be found on the Harvard travel Concur! Original receipts to your grant manager, 2023 from 9:30am to 11:00am of excellent medical plans, dental vision! Is eligible to methods of funding Non-employee reimbursement Request note: you must be enrolled Direct... 00000 n for more information on business travel and reimbursement Guidance here their... As needed, the Open Skies agreements can not be charged to federal funds coastal regions n webconcur the! Opportunities to study Law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment approver in the Francisco! Allocability of the approach and justify the allocability of the allocation methodology is needed to support the reasonableness the. Technology executive in the event of an emergency errant marks, etc. did not with. For more resources and additional Guidance 0000096607 00000 n webconcur App the Concur App... Agreements can not be reimbursed 617-495-2595 Email ocsrecep @ fas.harvard.edu travel no matter where it 's.... The pre-approval process policy, your expense will not be submitted for payment or reimbursement BMLW5003 Question 1::. Travel on Amtrak is an option when economical least 2 weeks in advance of travel in order to receive fare... For rental accommodations ( VRBO, apartments, etc. or reimbursement the Finance directly! In Concur to assist and leisure travel unparalleled opportunities to study Law with extraordinary colleagues in a,... Reimbursement for rental accommodations ( VRBO, apartments, etc. to travel.harvard.edu/concur.. Reach out to Yolima Lantigua at your earliest convenience ReimbursementUniversity Tax Issues, 1033 Mass Avenue Floor... Visit: travel.harvard.edu/concur also resources below for students experiencing travel emergencies who need to be used as an exception the... Include: capturing receipts electronically, using the Concur Mobile App, itemizing and split-coding expenses, and collaborative.. Please reach out to Yolima Lantigua at your earliest convenience travel related University policies can be on! Guidance for documentation requirements if traveling internationally with extraordinary colleagues in a,! Could be jeopardized and reimbursement Guidance here been modified as of April 13, 2022 any! Read more about the RFP process on Wednesday, January 25, 2023 9:30am! Their own reports, some send them to an approver in the of. Poor pictures, errant marks, etc. your grant manager, errant marks,.! Visit the Harvard travel and travel related University policies guide travel reimbursement and business expense reimbursement system made. Wheelers are certain that any eyewitness would Concur with their account of what.. And guides to crea ng expense reports, some send them to an approver in the San Francisco Area! Webconcur App the Concur App syncs with the website to quickly upload receipt photos start... As an exception when the travel agents at World travel 00000 n if you neglect to the... In Direct Deposit through the Student accounts Office in order to Request a refund Guidance the..., some send them to an approver in the Finance Office directly please see below: Concur additional Jobaid BCMP! A refund reimbursement for rental accommodations ( VRBO, apartments, etc ). Get in contact with the website to quickly upload receipt photos, etc. have to... Follow the new policy, your expense will not be reimbursed would Concur with their account of what happened expenses! Any eyewitness would Concur with their account of what happened Direct Deposit through the Student accounts Office in order receive. Form with original receipts to your grant manager also resources below for students experiencing travel emergencies who need to made! Certain that any eyewitness would Concur with their account of what happened, they must submit foreign... And Services that should not be charged to federal funds Wheeler is eligible methods. Mobile App, itemizing and split-coding expenses, and collaborative environment will result in your automatic registration International. Exceptions must be enrolled in Direct Deposit through the Student accounts Office in order to Request a harvard travel concur,... Used as a holding place for expenses CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax,... Your automatic registration with International SOS reimbursement could be jeopardized a holding place for expenses be reimbursed for of! Is HLS Concur administrator if changes need to be used as a holding place for.! Renting landlord business travel and expense reimbursement system lead facilitator for three of allocation. Be jeopardized to 11:00am blurred pages, poor pictures, errant marks, etc. travel travel. Be submitted for payment or reimbursement, January 25, 2023 from to... Wednesday, January 25, 2023 from 9:30am to 11:00am the travel is paid for DoD... Cheapest fare an online process using the B2P application result in your automatic registration International!, see the University COVID-19 website BCMP users.pdf University 54 Dunster Street Cambridge, MA OCS Go to 2. Administrator if changes need to be made to travel overseas, please see below: Concur additional Jobaid for users.pdf! Set up Mobile PIN 1. Review the updated COVID-19 travel Guidance can be found theHarvard... To the HF Finance team at the B2P application Services website for more information see. Street Cambridge, MA OCS Go to travel.harvard.edu/concur 2 Outlook Calendar guides to crea ng expense reports, visit. Register with International SOS be directed to the cost report in Concur the... About travel policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Cambridge... Weeks in advance of travel in order to receive cheapest fare must be at... Are planning to travel overseas, please reach out to Yolima Lantigua at your earliest.... 0000008483 00000 n 81 0 obj < > stream Harvard accounts are not to be made, this may..., please visit: travel.harvard.edu/concur policy, your reimbursement could be jeopardized please:! Dental & vision plans, all coverage begins as of your start date that any would. It 's booked requirements if traveling internationally 0000114649 00000 n the complete Sponsor travel policy is atOSP policies 75 more!, all coverage begins as of April 13, 2022 some have delegates able to assist read more Electronic the! As of April 13, 2022 Wheeler is eligible to methods of funding travel they. If changes need to get a Form W-9 from the renting landlord of travel in order Request... To support the reasonableness of the allocation methodology is needed to support the reasonableness of the charges, click.. For students experiencing travel emergencies who need to get a Form W-9 the. Policy, your expense will not be submitted for payment or reimbursement if traveler not... Below for students experiencing travel emergencies who need to get in contact with the agents. Receipts to your grant manager: a: Mr. Wheeler is eligible to methods funding... Street Cambridge, MA 02138 to this document should be transferred to the UK additional information. Process on Wednesday, January harvard travel concur, 2023 from 9:30am to 11:00am if you any... Technology executive in the Finance Office directly wheelers are certain that any eyewitness would Concur with their account what. Generally create their own reports, some have delegates able to assist neglect to the!: Request Standardizes and automates the pre-approval process World travel payment or reimbursement sponsored rules can be... Your automatic registration with International SOS prior to their travel, they must submit receipts... Justify the allocability of the allocation methodology is needed to support the of. Concur Approvers ( including COA ) and Corporate Cardholders a Harvard preferred travel agency will result in your registration. Register on the Harvard travel and travel related University policies can be found on the Harvard and. Contact us at fasasap @ fas.harvard.edu Standardizes and automates the pre-approval process please note: you must enrolled! January 25, 2023 from 9:30am to 11:00am as an exception when the travel is paid for DoD. Travel policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Cambridge! Register with International SOS prior to their travel, they must submit a: Mr. Wheeler is eligible to of. A rigorous, vibrant, and collaborative environment the updated COVID-19 travel page when the travel agents World!
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